All references

Purchase-request and ordering system (internal procurement)

A Slovak corporate group

Internal procurement under control: an employee created a request from a catalogue, it went through two-step approval and became a purchase order. One installation served as central procurement for several companies in the group.

Challenge

Internal procurement across a corporate group ran without a unified process or control. There was no way to ensure no purchase went through without approval, or to unify numbering across the group’s companies.

Solution

Our team built a purchase-request system: an employee created a request by picking catalogue items into a cart, it went through two-step electronic approval and became a purchase order to the supplier. One installation served as central procurement for several companies in the group.

Results:

• An electronic process from request through two-step approval to purchase order
• One installation for several group companies — per-company numbering and print templates
• Tendering: recording offers from several suppliers per item and picking a winner
• Used for about five years as the group’s central procurement (a past reference)

Procurement under control

No purchase without approval: every request went through a review and an approval, driven by a process engine, with states submitted → reviewed → approved/rejected. An approved request was turned into a purchase order with print templates tailored to each company in the group.

One system for the whole group

Supplier lists, the goods catalogue and indicative prices synced from the ERP. Multi-company operation meant automatic numbering of requests and orders per company and year — a single process for the whole group from one installation.